The "dreaded" paperwork section.

    To sign up for a tour, please follow carefully the tour application directions below.

    These paperwork and banking procedures are more complicated to explain than to actually do. But if you follow steps 1) thru 6) carefully, your application will go through smoothly and efficiently.

1)- TO MAKE RESERVATIONS: SELECT YOUR TOUR.

Your first decision, obviously, is to choose the motorcycle tour you want to go on. The chart below, once again, lists all of our motorcycle tours, prices, and dates. So on the chart below, determine which tour(s) you want to participate on.

                                                                                                                *  special insurance & damage deposit plan.
 

2)- HOW MUCH WILL YOUR TOUR COST?

The price you must remit to A.M.A is the driver price, plus the pillion price if you are bringing along a pillion passenger, minus or plus any discounts or sucharges that apply to you from the list below.  The figure you will then arrive at is the total cost of your tour.

(As for the motorcycle damage deposit, you may remit this money along with your payment or give it to us {in cash only, no travelers checks or credit cards} when you arrive for your tour.)

DISCOUNTS & SURCHARGES

* If you pay your total trip price more than 6 months in advance, AMA will give you a 10% discount.

* Your 2nd AMA tour price is reduced 15% Your 3rd AMA tour price is reduced 20%.
* One tour not enough? Sign up for 2, back-to-back, and AMA will give you a 15% discount off both tours. In addition, A.M.A will cover your inter-trip lodging at our AMA hotel.

* After the finish of a trip, leave us a US$300 deposit for your next year's AMA tour, and a 10%  discount is yours.

Pillion riders are considered to be sharing a room with their driver. If a pillion rider wants a separate room, the pillion rider must pay an additional US$350. 

You may combine and add together any of these discounts if the situation applies.

 

3)- FILL OUT AN APPLICATION FORM

A)-    Fill out an on-line application form. There will be two of them; one for drivers and one for pillions. Please fill out the correct one.

         If you have trouble with the on-line application form there is also a printable version you can fill out by hand. Then you can either email a scan of it, fax, or mail it to our office in Thailand. (fax #: {66-53} 811-390).

B)-    At this same time, we will need accompanying copies of the following documents:

    a. Copy of: Your country of residence unexpired, unrestricted motorcycle license. 
    b. Copy of: International Driving license endorsed for motorcycles. 
    c. Copy of: Passport. 
    d. Copy of: Visa if required. (Dependent on your tour choice.) (Check with the foreign consulate in your home country for the tour you have chosen)
    e. An original (not a copy) of our signed terms & conditions / indemnity & release form. (Click to print out these forms).

4)- PAYMENT PROCEDURE

A)- DEPOSITS

When you are ready to sign up for one of our tours, we need 2 things from you: all of the documents mentioned in the above section, and a deposit.

Your application will not be considered unless it is accompanied with a deposit or full payment and with all the above requested documents.

AMA requires a deposit of USD300., per person, per tour.

Once we receive your deposit, ASIAN MOTORCYCLE ADVENTURES will reserve a guaranteed place for you on the motorcycle tour of your choosing.

B)- FINAL PAYMENT and/or FULL PAYMENT

The balance of your chosen tour must be paid in full, 60 days prior to your tour's departure.

 If you sign up less than 60 days prior to departure, your initial payment must be in full and AMA must receive all the requested documents before we can give you a guaranteed confirmation.

C)- MOTORCYCLE DAMAGE DEPOSIT PAYMENT

The cash deposit on the motorcycles can be paid in two ways:

1)- You can send us the motorcycle damage deposit along with your initial deposit or final payment, or....

2)- You can give us your motorcycle deposit in cash when you arrive for your tour.

5)- HOW TO SEND US PAYMENT

Because of Thailand's archaic banking regulations, we can only accept TT payments (Telegraphic Transfers).
When you are ready for this step, please email us for TT transmittal instructions: info@asianbiketour.com

However, we can accept a certified bank check at the 60-day mark before your tour begins, as there will then be enough time for the funds to clear.


6)- FINALLY, READ THE TERMS & CONDITIONS––INDEMNITY & RELEASE FORM BELOW.
Please read it carefully so you know exactly what to expect from us, and what we want to expect from you.

After reading it, there is a hyperlink to print it out. Please sign and date it as requested, and mail it to us along with all the other requested documents.

TERMS & CONDITIONS––INDEMNITY & RELEASE
The fine print, but very important stuff. Please take the time to read these terms and conditions carefully to prevent any possible misunderstandings later. 

ASIAN MOTORCYCLE ADVENTURES
P.O. BOX 172, PRASING POST OFFICE
CHIANG MAI, 50200, THAILAND

1. TOUR PRICE INCLUDES: 

The tour price includes the motorcycles, 3 family-style meals per day (except no lunches on rest days), mealtime non-alcoholic beverages, petrol, tolls, airport pick-up on arrival, and scheduled entrance fees.

    Tour prices listed are for single-occupancy hotel rooms (except for our OLD ELEPHANT TRAIL TOUR, commencing the night before departure and for all nights thereafter, including the last night of the tour when we return to our final destination. Pillion passengers are assumed to be sharing a room with their driver. If a pillion passenger wants their own room, the single-occupancy surcharge is USD 350.

2. TOUR PRICE DOES NOT  INCLUDE:

The tour price does not include airfare, alcohol beverages during mealtime, snacks, non-meal-time beverages and refreshments, rest-day activities not included in our itinerary, pre-and-post tour hotel accommodations, items of a personal nature, passport and visa fees, fines, gratuities, laundry, phone/fax calls, personal insurance, optional tours and sightseeing excursions, or space for more than two pieces of airline overhead carrier-size luggage per person.

3. RESERVATIONS, DEPOSITS, FINAL PAYMENTS:

Your tour application can be made by either phone, fax, mail, or email. All costs are quoted in U.S. dollars.    

    Your spot on an AMA selected tour will be reserved upon AMA's receipt of your application with all the requested documents, plus a deposit of US$300 by bank transfer (TT). Personal checks are not accepted for payment.

    Deposits are fully applied to your final payment. If, while sending in a tour application along with a deposit, your selected tour becomes fully booked in the interim, your tour deposit will be promptly refunded. Your booking is considered final and binding on issuance of AMA'S tour confirmation. Your application will not be considered without an accompanying deposit or without the requested documents.

4. PAYMENT AND DUE DATE:

The balance must be paid, after invoicing, 60 days prior to departure. AMA reserves the right to cancel reservations not paid in full by the due date.

    If you sign up less than 60 days prior to departure, the initial payment must be in full and AMA must receive all the requested documents before giving you confirmation.

5. CANCELLATIONS AND REFUNDS:

This cancellation and refund policy is not meant to be punitive, but reflects that once you sign up, AMA makes certain advance payments and expenditures on your behalf that are not recoverable. When cancellation notice is short, AMA will have lost any possibility of replacing your spot with another biker. We do understand there are unavoidable reasons for last-minute trip cancellations, so please take out trip cancellation insurance on you own accord to cover this situation.

    AMA guarantees all tour departures but reserves the right to cancel a tour if minimum booking numbers (2) are not reached. In this case, AMA will give you at least 30 days notice and a full refund, or an alternative date arranged, if it meets with your approval. On certain occasions, a tour may be able to proceed with only one participant. If you wind up being a sole participant on a tour, AMA will notify you in advance of this fact.
 

• If your notice of cancellation is received more than 60 days before your departure date a full refund will be made, less US$50. for administrative fees.

• If notice of cancellation is received between 60-46 days prior to departure, a 65% refund will be made.

• If notice of cancellation is received between 45-30 days prior to departure, a 35% refund will be made.

• If notice of cancellation is received between 29-0 days prior to departure, no refund can be made because all trip expense have been pre-paid by this time, and AMA has lost any reasonable chance of replacing your place on the tour.

• If we can replace your spot on a tour, and if the tour leaves fully occupied (8 bikes), we will refund all your deposit, less US$100 administrative fee.

• If you can not join us but provide A.M.A with a qualified substitute, a revision fee of US$100 will be charged.

• No refund is possible for no-shows or for unused portions of a tour. Refunds for missing occasional sightseeing excursions or meals, etc., are not granted.

    If a tour has to be cancelled for any reason beyond ASIAN MOTORCYCLE ADVENTURES' control, including industrial disputes, natural disasters, illness or force majeure, prior to the tour, this agreement becomes invalid.

    If the tour is cancelled for any reason within ASIAN MOTORCYCLE ADVENTURE'S control prior to departure, a full refund will be paid. If the tour is cancelled for any reason beyond ASIAN MOTORCYCLE ADVENTURE'S control during a tour, no refund can be granted.

6. PERSONAL INSURANCE:

There is no insurance coverage for injury to the rider and/or pillion. It is highly recommended that participants take out additional insurance at home, at their own expense, to cover such things as tour and travel cancellation/interruption, personal accident, health and medical, hospitalization, property loss, etc.

7. MOTORCYCLES AND INSURANCE:

The motorcycles used on this tour are governed by the bylaws of the GENERAL INSURANCE ASSOCIATION OF THAILAND.

    The third party liability insurance has an unlimited ceiling. The property damage ceiling is Thai baht one million. For the motorcycle itself, there is collision and comprehensive insurance with a Loss Damage Waiver, or deductible, of US$500. There are no other insurance coverages included or implied. The first US$500 of any claim is the rider's responsibility. AMA reserves the right to upgrade a particular motorcycle at no additional charge to the client.

8. MOTORCYCLE SECURITY DEPOSIT:

A cash or irrevocable deposit for the deductible of US$500 must be paid prior to your tour departure. It will be refunded at the completion of the tour provided no damage, caused by accident or negligence has occurred to the motorcycle. If damage and repair costs are less than US$500 then the balance between the damage and repair costs and the deposit will be refunded.

    Damage and repair costs also include the transportation and handling costs of an accident-damaged motorcycle to the finishing destination on the tour.

9. INSURANCE IN LAOS, CAMBODIA, BURMA, and on the TRANS-BORNEO MC EXPEDITION:

The above-mentioned tours do not include insurance coverage of any kind. For the above-mentioned tours, AMA's customers must self-insure themselves with a pool of contributed funds.

    The damage deposit for the above-mentioned tours is US$600. All the damage deposits from the participants are pooled into a single fund. Any damage (other than normal wear and tear) to the bike(s) of a participant(s), or claims from the Laos citizenry due to accident or negligence on the part of the participant(s) will be paid out from this pool of funds. At the completion of the Laos trip, all, or the unused portion of this damage pool, is refunded on a per-share basis.

    The person who caused the accident or damage, his damage deposit funds will be deducted first. In case his damage deposit does not cover the costs incurred, the balance of the money will be deducted from the other trip participants on an equal share,

10. DRIVER & PASSENGER REQUIREMENTS:

Drivers: must be at least 19 years old and hold a current, unrestricted motorcycle license for unlimited capacity motorcycles from their country of residence and have held it for at least one year. In addition, drivers must have an international driving license endorsed for motorcycles. All local road rules must be complied with. Your tour leader will give each rider a briefing about local speed limits, signage, and other applicable traffic regulations. It is the rider's responsibility to adhere to all traffic regulations. Helmets are mandatory.

Passengers: Passengers must be at least 12 years old. Helmets are mandatory.

    Drivers and passengers must be aware of traffic, road conditions, weather, and other motorcyclists. Drivers and passengers understand that motorcycling is a dangerous activity and are aware of these risks, and fully accepts those risks and are solely responsible for keeping their motorcycle under control, selecting proper speeds, and adhering to the applicable country's laws.

    Drivers are solely responsible for their choice of riding style and speed selection even when following a tour guide in a convoy formation with other motorcyclists.

    Drivers and passengers, their heirs, successors, and assignors agree to release, indemnify, and hold AMA, its agents, contractors and employees harmless from any and all liability or claims directly or indirectly related to participation on a tour.

11. ACKNOWLEDGMENT OF RESPONSIBILITY––AMA:

AMA is responsible within the framework of the duty and care of a merchant in good standing, for arranging and providing the services listed in the tour itineraries and descriptions. AMA reviews its hotels and contractors on a continuing basis. AMA is responsible for conscientious travel preparations. AMA reserves the right to change any part of a tour to improve its content or to adapt to changing conditions and situations as they arise. AMA customers must understand that some AMA tours go to extremely undeveloped and wild parts of Asia where the most meticulous preparations can easily go awry. AMA is not responsible or liable for any delays or any changes in the schedule to accommodate unplanned events. AMA is not responsible or liable for any accidents and/or bodily injury or death resulting from the use of the motorcycle and drivers and passengers. AMA is not responsible for any acts of God, strikes, theft, or other conditions beyond our control. AMA is not responsible or liable for any personal property lost or damaged while on a tour.

12. ACKNOWLEDGMENT OF RESPONSIBILITY-DRIVERS AND PASSENGERS:

Each rider and passenger must acknowledge reading, accept, and sign this AMA TERMS and CONDITIONS & INDEMNITY and RELEASE FORM at the time of reservation before your application will be considered. The participant's signing of this TERMS & CONDITIONS & INDEMNITY & RELEASE FORM will be the rider's and passenger's acceptance of the risks of personal injury, property damage, or any loss associated with motorcycling. Each rider/passenger rides at his/her own risk and is legally liable for injury or damage to fellow participants or other road users, whether being lead by the tour leader or otherwise. Each rider must ride within his/her own skill level and with due consideration for their own safety and that of their fellow travelers. Each rider and passenger must follow the directions of the tour leader. The tour leader reserves the right to terminate a rider's or passenger's tour if he considers the rider or passenger is unsafe either to himself/herself or to others, or for offensive behavior, and thereby forfeiting the balance of the tour.

13. CURRENCY FLUCTUATIONS:

Tour prices are calculated based on currency exchange rates and tariffs in effect at the time of printing or publishing on a web site. Severe international currency exchange and fluctuations are adjusted at the final payment. In the event that a price increase is necessary by AMA and greater than 8%, you have the right to cancel this agreement within 10 days of notification with no penalty or cost. If you have paid in full for a tour, you will be protected from any price increases and not be required to pay any additional monies because of subsequent currency exchange fluctuations. Prices in this brochure and web site are valid for the 2000 season only and subject to change without notice.

14. REQUIRED PHOTOCOPIED or ORIGINAL DOCUMENTS:

a. Copy of: Country of residence unexpired, unrestricted motorcycle license.

b. Copy of: International license endorsed for motorcycles.

c. Copy of: Passport.

d. Copy of: Visa if needed.

e. ORIGINAL signed TERMS & CONDITIONS / INDEMNITY & RELEASE FORM.

All these documents must accompany your reservation form before your application will be considered. 

15. SPECIAL ARRANGEMENTS:

Persons leaving or failing to complete a tour for any reason must make their own arrangements for transportation, lodging, and motorcycle return to the tour's ending destination, at their own expense, unless prior arrangements with AMA have been made. Any cancellation refunds will consist of whatever monies can be recovered from hotels and other contractors.

16. CORRECTIONS:

AMA reserves the right to correct printing errors or omissions at any time. Unaffected portions continue to remain valid as a whole. Invalidity of individual items in this Agreement does not lead to the invalidity of this entire Agreement.

17. VERBAL ARRANGEMENTS:

Verbal arrangements changing the terms and conditions between you and AMA are only valid when confirmed in writing by AMA. The above TERMS & CONDITIONS, in conjunction with the brochure tour descriptions and features, constitute the entire Agreement between you and AMA. There are no other conditions, representations, guarantees, etc., than those set herein.

18. JURISDICTION:

The agreement between AMA and the Participants shall be deemed to be made in Thailand and in case of disputes shall be decided in accordance with the law of contract and general laws of Thailand. The parties herein agree that in case of any dispute they will subject themselves to the Courts of Thailand. The parties herein agree to be bound by their decisions including all decrees and orders, interim or otherwise and specifically also recovery proceedings.

19. PHOTOGRAPHIC AND FILM RECORDS:

AMA reserves the right to take photographs or film records of any of ther trips, and to use any such photographs and film records for promotional, sales, brochures, or other commercial purposes.

20. ASIAN MOTORCYCLE ADVENTURES has absolutely no connection, relationship, or dealing with the AMERICAN MOTORCYCLE ASSOCIATION or any other association, club, organization, business, or other to numerous mention, that happen to have the same common corporate initials as Asian Motorcycle Adventures (A.M.A).

I accept all the above terms & conditions.

Driver sign here:_________________________________________________________________

Print name here:_________________________________________________________________

Date: ______________________

Pillion sign here:_________________________________________________________________

Print name here:_________________________________________________________________

Date: ______________________

Click here to print out this T&C-I&R form.

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Questions / requests / feedback: info@asianbiketour.com